Why we recommend the gear we do

We can “do” AV at a lot of different levels. At VIP Audio Visual, we work with every client to understand the scope of their event, and the level of the show that they want to produce.

When we provide a quote, we do our best to match the equipment we're providing to the client's needs as we understand them. Many times we get questions from a client wondering why we’ve chosen to include a certain piece of gear. On the surface it may appear that we can get by without that equipment, but our years of experience in the industry have helped us recognize the most common problems that are likely to arise, and the tools we need to avoid them – creating a flawless event for you and your guests.

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Conducting a Successful Site Visit

If you’re an event planner, you’ve got a million things to look at when you do a site visit. In the audio/visual world, we’ve got some very specific things that we like to know before we walk into a venue. If we have the opportunity we always like to do our own site visit, but that’s often not possible.

With that in mind, here’s a meeting planner’s site visit checklist that is sure to keep your A/V crew happy.

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Passing the Baton: Planning Effective Handoffs Between Presenters

It seems like it should be an easy thing, but in our experience the most-often bungled part of a presentation is the handoff from one presenter to the next. There have been countless scenarios where we’ve seen a speaker finish their talk and just walk offstage, leaving awkward dead air while everyone tries to figure out what to do next. Or, they’ll finish the presentation and look helplessly at the emcee for direction.

Avoid these scenarios by planning how you want to handle your transitions ahead of time. There are a lot of different ways to do this. No one option is better than another - the right answer just depends on how you want to run your event.

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The Art of Keeping Your Meeting on Time

No, it’s not a hum in the audio system. It’s the sound of your attendees stomachs rumbling in unison as the speaker drones on 45 minutes past their lunch break.

How do you, as the event organizer, prevent this from happening? In this article, we’ll share some techniques that we’ve learned over decades of producing, managing and operating both large and small events.

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