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Understanding the Difference Between Virtual and Hybrid Events

virtual-hybrid-event

As the world of technology evolves and changes, it has had an impact on everything we do, including events. While we were beginning to see an increase in the prevalence of virtual and hybrid events in the years leading up to 2020, the pandemic has forced the adoption of this technology in new and exciting ways. These types of events combine elements of both traditional face-to-face meetings and online conferencing solutions to provide a seamless experience for attendees.

The difference between virtual and hybrid events is important to understand. Each offer specific benefits, and also bring different sets of technical requirements. Having a good grasp of how each one works will help you determine which one best fits your specific needs—and budget!

What is a Virtual Event?

A virtual event is a live event that takes place fully over the internet. The presenters and audience can participate via the internet, from their home, office, or hotel room! Some virtual events bring presenters to a physical location to host the event without a live in-person audience, while others bring their audience together for an interactive experience over video chat.

Virtual events can be recorded or streamed live on your own website. They can be hosted on services like Zoom, Teams, or WebEx. They can also be publicly streamed through platforms such as Facebook Live, YouTube Live, or Livestream. Varying degrees of interactivity are possible depending on how much you want your viewers engaged with your presentation and at which point in time they would like to be involved.

What is a Hybrid Event?

A hybrid event is a combination of in-person and virtual elements. It’s usually held at a physical location with live presenters, but it can also be broadcast to remote participants. The remote audience may have the opportunity to ask questions via web chat, or they could be hooked up to the audio visual systems for Q&A. Remote presenters can also be brought in to speak to both live and remote audiences, saving on speaking fees and travel costs.

Hybrid events are great because they give you the best of both worlds: attendees can enjoy being physically present at an event while still connecting with other people from across the country (or even from around the world).

What's the Difference Between a "Virtual" and "Hybrid" Event?

A virtual event is a live event hosted fully online. A hybrid event is a live online event with a physical component. Both types of events can incorporate remote presenters, and both types of participants attend by logging in from their home or office computers.

But there are key differences between the two:

  • In a virtual event, all presentations take place online using web conferencing software.
  • In a hybrid event, some presentations take place online through web conferencing software and other presentations are given onsite.
  • Virtual audiences can be larger than traditional room-based audiences because they don't have to be limited by available seating.
  • Hybrid events allow participants to interact in person while still leveraging the convenience of an online platform for keynotes, breakout sessions and other material that needs to be shared throughout the conference.
  • Hybrid events also allow people who might not otherwise travel due to geographic constraints or financial reasons access opportunities they could not normally engage with.

How to Host Your Virtual or Hybrid Event

  • When you host a virtual or hybrid event, you'll want to make sure that it's accessible for all of your attendees. Think about their time zones and consider what kinds of equipment they'll need to participate in the meeting. VIP Audio Visual can ship out remote presentation kits prior to your event that include a laptop, high quality web camera, and desktop lighting for those presenters who want to look their best.
  • If you're hosting an online event, make sure to have a backup plan in case something goes wrong with your internet connection or other technology services; otherwise, it may be difficult for people to participate if they aren't able to connect with the live stream during the meeting (or if there are technical difficulties).
  • Carefully coordinate all details related to presentation slides, audio/video equipment setup and participation verification before each meeting begins so everyone can get started right away without any problems! Our expert event producers can help you manage these details to eliminate any last-minute surprises. We also manage the behind the scenes tasks such as technical rehearsals, green room hosting, and the actual event production.
  • Choose which platform works best for your event: will it be publicly accessible for free, or do you need to restrict access? Is it available only to your internal employees, or will you provide access outside your organization? VIP Audio Visual has experience with a broad range of meeting platforms and can help you select a reliable solution for your specific situation.

It is important to know what kind of equipment you need

The type of equipment you need depends on a few factors. First, how many people will be in attendance? Second, is it a virtual or hybrid event? Third, what types of activities are involved? Lastly, where will it be held (or at least planned to be held)?

Virtual events require less equipment than hybrid events because the participants are not physically present for the event itself. This means that there won’t be any chairs or tables needed at all! It also means that video conferencing tools can be used instead of large screens and projectors — again saving space and money spent on renting equipment.

In contrast to virtual events with no physical attendees whatsoever, hybrid events rely heavily upon both in person participation along with remote participation via Internet connections such as WiFi or 4G cellular signals which would allow each attendee access through laptops/computers/tablets etcetera; this requires more technical know-how than most businesses possess internally, making a partnership with a provider such as VIP Audio Visual an invaluable resource.


There are many factors to consider when deciding which type of event is best for your business. While it may seem like a good idea to combine the benefits of face-to-face meetings with the convenience of remote communication, there are some advantages that can only be gained from an in-person event. For example, if you want to connect with attendees on a personal level while still providing an opportunity for those who are unable to travel, then holding a hybrid conference might be right for you.

On the other hand, if you just want to make sure everyone has access to materials during their time at the event or need more space than what is available at one particular location (like a hotel), then going virtual might be better suited as it can help save money and time! Whatever option suits your needs, VIP Audio Visual Company has the experience and the equipment to help you make your event the best it can be!

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Tuesday, 29 November 2022

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