Blog

Monday, March 02, 2026

You're not required to use hotel AV — here's what planners need to know

If you've ever signed a venue contract and assumed you had to use their in-house audio visual provider, you're not alone. Most planners make that assumption. And most of the time, it's wrong. The idea that hotel AV is mandatory has been floating around the events industry for years. It persists bec…

Tuesday, January 15, 2019

Working with Confidence Monitors

When your presenter is on stage, they want to speak to the audience, but if their only view of their slides is behind them that can be difficult. Speaking with your head turned back over your shoulder takes your attention away from the audience, turns the mouth away from the microphone, and is a re…

Tuesday, January 01, 2019

Meet the Crew: Stephen Davies

Stephen Davies has been part of the VIP Management Team for the past three years. As Accounts Manager, he manages orders, inventory, and productions at Roundhouse Conference Center at Bishop Ranch in San Ramon. He works with clients including Chevron, SAP, BlackBerry, and Rodan + Fields, and manage…

Thursday, November 15, 2018

The Art of Keeping Your Meeting on Time

No, it’s not a hum in the audio system. It’s the sound of your attendees stomachs rumbling in unison as the speaker drones on 45 minutes past their lunch break. How do you, as the event organizer, prevent this from happening? In this article, we’ll share some techniques that we’ve learned over dec…

Thursday, October 25, 2018

Making a Great Event Better: The TC3 Summit

If your telecom carrier is investing in the newest and most innovative companies bringing technology to the market, they were likely at the Telecom Council's TC3 Summit, held mid-October, 2018 in Santa Clara, California. VIP Audio Visual was privileged to once again provide the A/V services f…

Monday, October 01, 2018

Why You Shouldn't Skip Rehearsals

Rehearsals usually seem to fall into one of three categories. They’re either super-organized and regimented, or really casual and disorganized, or they don’t happen at all. Most presenters view them as a waste of time - an interruption in their day that doesn’t accomplish anything…

Tuesday, September 25, 2018

Leveraging Web Streaming for your Event

Web streaming isn’t just newfangled expensive technology anymore. It’s mainstream in the business world, with millions of meetings being held online each day. While most of these meetings consist of only a few participants, the same benefits that make online meetings appealing also apply to web str…

Tuesday, September 18, 2018

Meet the Team: Understanding the Roles of your A/V Crew

Last time you looked at an A/V contract, you probably got a list of crew positions for labor. Ever wondered who all those people are, what they do, and why it takes so many people to get the job done? Let’s explore the typical positions on a show. Most A/V companies, including VIP Audio Visual, di…

Tuesday, August 28, 2018

Everything you need to know about Lighting

Good sound and video are cornerstones of any effective presentation, but when you’re ready to take your event to the next level, it’s time for lighting. Stage Lighting Stage lighting is usually accomplished using ellipsoidal reflector spotlights, commonly referred to as Lekos. These lighting ins…

Sunday, August 05, 2018

Everything you need to know about Sound

It’s fairly obvious: you can have the perfect venue, a perfectly planned event, and great speakers with amazing presentations, but if your guests can’t hear well then it’s all for naught. Having good audio is one of the most important elements of your meeting, and it doesn’t…

Monday, July 09, 2018

Client Profile: Kaiser Permanente

VIP Audio Visual has been privileged to work with thousands of amazing clients over the years, helping with everything from small boardroom meetings in a hotel to large events in arenas and convention centers for thousands of people. Today we’d like to introduce you to a client we’ve developed a ve…